MEDITECH
Payroll/Personnel
product brief
MEDITECH's Payroll/Personnel application is designed specifically for the complex personnel needs of health care enterprises. The application supports an unlimited number of payrolls, benefit plans, job classifications, withholdings/deductions, and employee types throughout a delivery system. The application features comprehensive reports and seamless integration between General Ledger, Accounts Payable, Cost Accounting, Staffing and Scheduling, Executive Support, Budgeting and Forecasting, and Data Repository applications.
Highlights:
The
application helps both multiple and single facility health care
organizations:
•
Calculate and issue employees' pay via check or direct deposit
• Track and analyze applicants
• Capture applicant and employee
photographs
• Maintain and report on employees'
payroll and personnel data on-line
• Monitor daily attendance data
• Administer flexible/cafeteria-style
benefit plans
• Track COBRA eligibility
• Prepare and generate standard or user-defined
reports.
Standard
Features
Employee
Information Database
The following capabilities allow users to view and edit
information residing in the employee database:
• Defined authorization for editing or view only
• Features to administer application tracking and to query
the applicant database
• Letter generating features in applicant tracking, COBRA
tracking, and the employee file
• Features to administer Section 125 plans
• Features to administer flexible spending accounts
• Features to administer COBRA eligibility
• Feature to mass edit for base rates, withholdings,
benefits plans, and receivable balances for an employee or a
group of employees
• Year-to-Date Inquiry routine provides real-time inquiry on
an employee's employment history
• Real-time compensation inquiries
• Features to edit specific data, such as pay rate changes,
withholdings, benefits, and positions
• Customer-defined queries to store hospital-defined
information
• A reminder file to detail recertification reminders
• Employee skills inventory
• Flexible features in the benefit dictionary allowing for
users to define:
– specific dates on which accrued hours
become available
– when employees will automatically pass
into the next available benefit plan level
– limits per pay period (maximum and
minimum)
– plans based on hours worked, scheduled
hours, or a flat amount.
• Automatic posting of payroll receivables to Accounts
Payable
• On-line documentation with Hyperview.
Employee
Information Reports
A report generator allows the user to create reports by sorting
and selecting data contained in standard and customer-defined
fields in the employee file. The selected employee files may be
printed in any of eight standard report formats or any user-
defined format. Data in these reports include:
• Standard demographic information (name, address, gender, e-mail
address, etc.)
• Direct deposit account number
• Medicare date
• Customer-defined queries (up to nine pages).
Audit
Trails for Security
Audit trail reports chart a history of changes made to employee
information, indicating the user, date, and time stamp of the
change and the previous value(s).
Payroll
Computation
The application accommodates multiple payrolls with different
schedules, lists employee pay information, and posts payroll data
in appropriately-labeled General Ledger batches. System features
include:
• Expected attendance data
• On-line entry of detail and/or summary timecard data
• Retroactive calculation for a group of contracts,
payrolls, job codes, or selected employees
• Computation of earnings, taxes, and withholdings/deductions
for employees or all individuals; single or multiple payrolls;
multiple payroll frequencies; unlimited deductions (union dues,
bonds) and tax-sheltered withholdings
• Daily and monthly postings, with accrual, to MEDITECH's
General Ledger application
• Postings to MEDITECH's Accounts Payable application.
Specific
Payroll Reports
• Payroll detail and summary by department, with flags
denoting irregularities and exceptions
• Payroll registers by timecard date, pay date, and activity
date
• Tax registers
• Withholding/deduction registers
• Identification of withholdings/deductions not taken
• Earnings reports identifying current period, month-to-date,
quarter-to-date, calendar year-to-date, and fiscal year-to-date
with dollars and hours
• Complete payroll history of any number of employees
detailing each earning, withholding, and benefit amount within a
user-defined date range.
Check
Issuing
The system enables users to issue payroll and demand checks,
perform check inquiries, locate outstanding checks, generate an
Outstanding Check List, reconcile checks via tape or manually,
and void checks (automatically adjusting all payroll registers
and General Ledger accounts).
Budgeting
Features
A budgeting component helps users to create budgets with payroll-specific
information, and then provide a series of standard reports which
compare actual hours and dollars to budgeted amounts. Budgets can
be:
• Entered by department, job code, and earning type
• Distributed across periods in an organization-defined
manner
• Copied from a previous year's budget(s) or actual(s), and
increased by a percentage for "what if" analysis.
The system generates budget reports, in detail and summary formats, which provide information on hours and dollar amounts as well as distribution patterns and budgets. Examples of these reports are Budget Variance and Budget Comparison. The budget file may be sent to the General Ledger application, where it may be edited and/or combined with other budgeted amounts.
Direct
Deposit Option
A Direct Deposit Option allows users to:
• Detail deposit information in the standard Automatic
Clearing House (ACH) format
• Download to CPU Direct Deposit routines
• Generate employee deposit stubs
• List and view transactions on a tape/transmission
• Create a reversing tape
• Handle multiple banks per employee and multiple types of
accounts per bank
• Split net pay between direct deposit and the check issued
for any employee.
Reporting
Capabilities
Reports include:
• Out-of-Step Report
• Compensation statements
• EEO Reports
• QTD and YTD Registers
• Earnings reports identifying current period, month-to-
date, quarter-to-date, calendar year-to-date, and fiscal year-to-date
• Monitrend Report
• Position Control Report by department and/or job code
• Scheduled Evaluations Report and Scheduled Reviews Report
• List of Employees by Contract Group
• Contract Seniority Report
• Base Rate and Rate Change Reports
• Status Change Report
• Audit Trail Reports
• Turnover Analysis
• Population Report
• Applicant Reports Year-to-Date Inquiry
• 941 Report
• FSA Activity Statement
• FSA Claims Report
• Base Rate Report
• Benefit Status
• Labor Comparison Reports.
For more information about us, contact a MEDITECH Marketing Representative
MEDITECH
Medical Information Technology, Inc.
MEDITECH Circle
Westwood, MA 02090
781-821-3000
www.meditech.com